Multifunctional hall

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NOTICE TO PARTICIPANTS

After completing the selection of the best competition proposal, the Jury proceeded to open all envelopes, and found that no envelopes had arrived for the proposals with the following codes:
„24379AA“, „74895WZ“, „31978AM“, „19793SR“, „140404AP“, „18621PA“, „78000TX“, „KO96117“, „RK47091“, „90904WS“ i  „99271SS“
The authors of the competition proposals under the above codes are requested to submit the following information to the e-mail address maja.smiljanic@banjaluka.rs.ba, no later than August 17, 2020:

  • The selected and used code of five Arabic numerals and two letters;
  • Name (s) of author;
  • Statement of the author / person authorized to represent on the fulfillment of the competition conditions listed in Chapter 4.) By their signature they confirm the authorship of the competition proposal, and that they are authorized to submit it, that they have the right to participate according to the conditions of the competition;
  • E-mail address for submitting the decision of the Jury;
  • A statement in which the author or the author’s team declares whether it wants the proposal to be exhibited at a public exhibition under a code (anonymously) or under the author’s name;

NOTICE TO PARTICIPANTS OF THE NEW DEADLINE FOR ANNOUNCEMENT OF THE COMPETITION RESULTS

Participants are herein informed that the final rank of the competition works and the Decision on prize awarding will be made by August 10, 2020.

After the decision on prize awarding is made by the investor / contracting authority, the Announcer will immediately notify the authors of the awarded works about the results of the competition (by forwarding the Decision), and will inform the public and other participants by publishing the results in media such as business press, newspapers and internet portals, no later than 15 days from the day when the Decision was made.

INTERNATIONAL OPEN PUBLIC COMPETITION FOR THE CONCEPTUAL DESIGN FOR THE MULTIFUNCTIONAL HALL / CONGRESS CENTER IN BANJA LUKA

The idea that Banja Luka should be given a multifunctional facility, where the mentioned purposes would be connected, is precisely one step in the strategic vision of the city. In addition to local, its function and capacities should meet wider, regional needs for this type of a facility. The cultural offer is therefore expanding and creating optimal conditions for the development of concert, ballet and opera arts, since the existing capacities in the city have long been exceeded in technological and parametric aspects.

In addition to the cultural offer, the future facility complex will also serve as a congress center that combines the phenomena of the exchange of scientific knowledge, science and education. The aforementioned activities are accompanied by exhibiting activities, catering, business, administration and other necessary purposes. The concept of multifunctional­hybrid facility aims to utilize the space without reducing comfortable use and technology of its purpose.

Finally, the modern mobility of users and the constant acceleration of the rhythm of life, and the development of new needs also indicate that the future construction complex will contribute to the development of tourist
offer of the city.

Submission

Participants are obliged to submit competition proposal in a digital format, whereas detailed instructions for proper naming of documents and submission can be found in folder “1 – COMPETITION ANNOUNCEMENT” in Chapter 3. This folder can be downloaded at “Competition documentation“.

Competition proposal and all the attachments must be written in one of the official languages of Bosnia and Herzegovina or in English.

All participants are required to submit the documentation defined in folder “1 – COMPETITION ANNOUNCEMENT” in Chapter 2.

Deadline for submission of competition proposal is May 21st 2020, until 23:59 hours (GMT +1).

The competition proposals not received by the announcer within the deadline determined for submission of the competition solution, and were received after the expiration of the day and the hour designated for submission of the proposals, will be considered untimely and will not be considered.

To check whether the proposal was successfully received go to “Submitted proposals” on this page. List of submitted proposals will be updated every working day until 15:00 hours. If you do not find your code in the list of submitted proposals after updating the first following day after sending the proposal, try sending again with the same code.

Submit

Deadline for submission of competition proposal is May 21st 2020, until 23:59 hours (GMT +1). To check whether the proposal was successfully received go to “Submitted proposals” on this page. List of submitted proposals will be updated every working day until 15:00 hours. If the size of your proposal is greater than 30MB, you can upload the animation as a separate .zip file with the same code, but with a different name (e.g. 12345DS-animation.zip).

Question

Answers of the Competition Jury will be published on this page (Question and Answers) within five days.

 

Submitted proposals exhibition

Incomplete proposals (zip with basic files missing)

There is no any proposal.

Incomplete proposals (animation missing)

There is no any proposal.

Invalid proposals (submit it again)

There is no any proposal.

 

Questions and answers

There is no any question.

Please have You checked that everything in the Competition Program and Requirements can fit in this location?

Given graphic appendix 3_3_1_SPATIAL_ORGANISATION at the Excerpt of Spatial requirements, folder 3_3_SPATIAL_PLANNING_AND_TECHNICAL_REQUIREMENTS_EXCERPT maximum gross building area is defined 35 000 m2.

Is the condition for participation in the Competition the possession of a License?

All legal and natural persons, who meet the professional and other requirements defined under this competition regardless of their territorial affiliation, have the right to participate in the competition. Licenses are not a condition of participation.

How much for the registration fee?

Registration fee or download of documentation is free of charge.

Is it possible to increase the plot?

The plot for the construction of the building is defined by the Spatial planning and technical conditions, folder 3_3_SPATIAL_PLANNING_AND_TECHNICAL_REQUIREMENTS_EXCERPT.

Where possible to find a complete list of required spaces with surfaces to be satisfied?

All required spaces as well as capacities are defined by the Competition Program, folder, 2_COMPETITION_PROGRAM_AND_REQUIREMENTS.

Is the organization of the existing parking lot on the northeast side of the parcel in question retained, since it is not within the scope of the congress center lot, or the organization of that parking lot can be changed?

Parking on the northeast side of the lot should meet some of the parking needs for a future facility, but the organization of parking spaces is optional.

Is underground garage planning necessary, or parking can be resolved at the level of surrounding roads without constructing underground floors?

The needs for the number of parking spaces are defined in the Competition program and requirements. Participants have the freedom to address them in one of the appropriate ways.

Does the parking area need to be reserved for the hall in the future?

Yes.

Just wondering if we need register for the competition? How to get our submission code?

There is no need for registration. Applicants can download documentation at www.banjaluka.rs.ba/multifunkcionalna-dvorana  (en.banjaluka.rs.ba/multifunctional-hall). Submission code will create Applicants when they submit their competition proposals in digital format. Submission code is selected code of five Arabic numbers and two letters chosed for labeling proposal.

Could there be a more defined table for each function’s desired square meter. i.e. ″each function and its related square meter requirements.″?

Functions in the building are defined in the Competition Program, folder. The contents and capacities are defined by the number of users. Applicants should define the layout and surfaces.

May I know is animation a must?

Yes.

Is the intention of the Announcer of the competition, apart from the conceptual design, to elaborate on one of the proposed projects of the participants? If yes, please explain the final project completion procedure. What about the copyright issue of the proposed solutions?

The main objective of the competition is to receive a quality and functional proposal for the complex of the concert hall and convention center that should create the basis for realization the potential of the city of Banja Luka in terms of improving the cultural offer of the city and the region. In accordance with the objective, the Announcer will further develop the first prize proposal respecting the recommendations of the Competition Jury. Further procedure of commissioning technical documentation is defined in accordance with the provisions of the Public Procurement Law of Bosnia and Herzegovina. Rights and obligations of the Announcer and the Author are defined under Chapter 9 of the Competition Announcement (Folder 1), as well in accordance with the provisions of the Copyrights and related laws of Bosnia and Herzegovina.

How high can the project be raised?

The height of the building is not restricted. Urban parameters of the site are defined in the 2_COMPETITION_PROGRAM_AND_REQUIREMENTS, page 14. Participants are given the freedom to define the final horizontal and vertical dimensions within the given parameters.

Do we need the all team formed on April 15th?

Deadline for submission of competition proposal is 15 April 2020, until 23:59 hours (GMT +1). In addition to the digital submission of the proposal, the applicant shall send by mail a sealed envelope. The envelope should enclose documentation defined by 1_COMPETITION_ANNOUNCEMENT, Chapter 3.2., page 8.

Can you please clarify what ″Exploitation coefficient - 4,2″ refers to? (p.14 of the competition program and requirements document)?

The „Exploitation coefficient” represents the ratio of the total gross construction area of ​​all above-ground floors of building to the total area of ​​the construction lot.

How many management offices are required as part of the Philharmonia Workspace?

The needs for each of the institutions planned within the facility are defined on page 21, „Competition program and requirements“.

Do the Chamber Halls as specified under ″4. Theater Hall with around 700 seats″ need to be directly adjacent to the Theater Hall?

Participants should offer a proposal that in a functional and economical way defines the disposition of each individual purpose within the facility.

Can you please clarify how much administrative staff is expected for each of the four institutions, and how they will be distributed amongst the difference offices as listed on p.21 of the Program document?

Тhe expected number of employees per office at each institution is:­
Manager                                1­
Technical Secretary              1­
Artistic Director                    1­
Marketing                              3­
Small meeting rooms­
Production                            2­
Cashier                                  2­
Archive­
Personal service                    2

There is a thick closed blue line on a layer D_zona gradjenja in plan construction regulation.dwg. What does it mean? The setback of the proposing building outer wall with 5 m offset from property line or a temporary fence line?

Тhick closed blue line on a layer D_zona gradjenja indicates the limit to which an object can be built.

Can you give any information about the sites and building around the projected area. Maybe it master plan of the city or other any information about development that′s sites.

All information about location can be find at Competition documentation.

1. I had a few issues downloading the documentation for applicants. Could you please email me a copy of part 6 - graphic template of poster and part 7 - label with information about author, that will be on the public that will be on the public information poster. 2. Could you please clarify what you mean by a view (perspective) at 1 to 250 scale - as far as I am aware perspectives have no objective picture plane - it can be at any depth in the perspective, hence no scale? What do you mean by view line? A sectional perspective has a cutting plane at the front of view, is that what you mean by ″view line″? 3. Is this a typo, should it be 3d animation?

1. All documentation required is located at „Competition documentation“ that is available to download (4_GRAPHIC_POSTER_TEMPLATE, 5_LABEL_WITH_INFORMATIN_ABOUT_AUTHOR)
2. „Characteristic views“ represent facades not pespectives and that is reason that they have scale.
3. 3D ANIMATION up to one minute duration is obligate.

When I should submitted the proposal (the hard copy) via mail? On April/ 15, or it should be received your office on April /15?

Applicants shall submit their competition proposals in digital format to the following link www.banjaluka.rs.ba/multifunkcionalna-dvorana  (en.banjaluka.rs.ba/multifunctional-hall). Participants do not submit hard copy. April 15, 2020 is a deadline for submission of Envelope with documentation defined in Chapter 3.2. of Competition announcement should be submitted by April 15, 2020.

Hope you can guide us through registration process in order to participate in this competition.

The competition is designed as INTERNATIONAL, GENERAL, PUBLIC, PROJECT and ANONYMOUS. There is no registration process, only downloading the tender documentation, which is is free of charge and accessible to all potential participants on the following link: http://www.banjaluka.rs.ba/multifunkcionalna-dvorana or (http://www.en.banjaluka.rs.ba/multifunctional-hall). Competition proposals in digital format are to be submitted to the same links by the defined deadline.

Concerning the multipurpose/congress hall and the theatre, the auditorium has flat floor or sloped one?

The participants are left with the choice of designing the floor (flat or sloped one) with following the rules of acoustics and visibility.

With due respect to the creators of the Competition program, I have to criticize that it turns out that Banja Luka is, say, Tokyo, Hong Kong or New York and as city it suffers from construction land. So much content in one small location that it′s just incredible. Even when you stated that the RS financial center should be added here and the stock market was the highlight. The whole competition seems frivolous. And to add that you called Boris Podreca in the Jury, I can′t believe it. For such a serious competition that would be envied by the big world centers, you give all the data descriptively without tables containing sectors.

The Competition Jury has not previously found a question that could be answered.

The site is enclosed by the planned perimeter comprising of roads, parking lots, plants etc. According to the Program one needs to provide 2-3 driveways to built-in building components. To achieve this the above-mentioned planned elements should be modified, e.g. to clear a way between the planned trees, to break the line of parking lots or green areas. Is it allowed to make such changes to an extent?

It is left to the Partcipants to define a different parking layout and access to the future complex within the traffic areas. It is not allowed to open new car entrances from Olympic winners Blvd.

What is the maximum height of the proposal? How many tall plants?

The height of the building is not restricted. Urban parameters of the site are defined in the 2_COMPETITION_PROGRAM_AND_REQUIREMENTS, page 14. Participants are given the freedom to define the final horizontal and vertical dimensions within the given parameters.

What is meant by communication rooms for musicians? (it is stated as space for symphony orchestra, choir)?

Communication space refers to the spaces that provides access for th emusicians to the orchestra space below the stage, as well as access to the stage.

Is the concept for the technical solution for space below the floor of the air intake room through the diffusers on the floor and the space above the interior ceiling of the air extraction room obligatory for the competition solution?

Yes.

Do an individual and collective practice rooms for musicians have to be separated into the categories listed in the Program or they can be within one space that is not used at the same time?

Participants have freedom of defining the concept of using individual space from an economical and rational aspect with respect to proper dimension for the maximum number of users.

What is the expected number of participants of the Symphony Orchestra or Philharmonic Orchestra?

A Symphony or Philharmonic Orchestra usually have around 80 participants.

What is the reason for defining the need and the idea to create a financial center of the Republic of Srpska as well as a stock exchange within this space? Is it obligatory to add to the aforementioned contents (can) the office rental capacities?

Competition program and requirements, page 21, states the obligation to design a number of administrative premises (ie for institutions tha will be located within the future building), whereas a possibility of accommodating the financial center of the Republika Srpska or the stock market, is optional.

Do group dressing rooms for performers, by area: choir, ballet, opera and drama, need to be separate or can they be used within a common block of dressing rooms?

Participants have freedom of defining the concept of using individual spaces from an economical and rational aspect with respect to proper dimensions for the maximum number of users.

Does the cafeteria in the theater have a purpose and access for external guests or is it intended for internal (theater) use? (separate entrances and exits for theater and cafeteria?)

Participants have freedom of defining the concept of using individual spaces from an economical and rational aspect. Obligatory separate catering facilities are defined on pages 21 and 22 of the Competition program and requirements.

You said that the distance between the stage and the last viewer should be maximum 35m. Did you mean 35m from the beginning of the stage or middle or end of the stage?

The distance between the stage and the last viewer is measured from the opening of the stage.

About the animation? Is that a walkthrough from the architecture to the interior? Can we just show some diagrams and photos to make the video and make it presentable?

Animation means a video showing the relationship between the object and the environment, the architecture of the object and the characteristic parts of the interior.

Where do we register to get our code for the submission?

There is no need for registration. Applicants can download documentation at www.banjaluka.rs.ba/multifunkcionalna-dvorana  (en.banjaluka.rs.ba/multifunctional-hall). Submission code will create Applicants when they submit their competition proposals in digital format. Submission code is selected code of five Arabic numbers and two letters chosed for labeling proposal.

Do you already the winner of this competition?

Questions not related to the Competition announcement and Competition program and requirements shall not be answered by the Competition Jury.

Is it clear to the organizers of the competition that since the objects that are the theme of this competition are among the most expensive investments in terms of aesthetics, materialization and equipment – this facility will never be implemented?

Questions not related to the Competition announcement and Competition program and requirements shall not be answered by the Competition Jury.

Can you give one world example of the building that has inspired you for this Competition, ie. one world-wide facility that contains all the functions anticipated by this competition?

Questions not related to the Competition announcement and Competition program and requirements shall not be answered by the Competition Jury.

Is the competition for Young professional Architects, Students Architects or both?

All legal and natural persons, who meet the professional and other requirements defined under this competition regardless of their territorial affiliation, have the right to participate in the competition.

It is said that 3D animation should not exceed 30 MB. But this is impossible. Can you increase this? Оr how can we send high size files?

3D animation can be delivered separately with the same code tag with the addition of the word ‘animation’ (eg AB12345_animation). Size of file cannot be increased and it should not exceed 30MB.

It is mentioned that the volume of the multipurpose hall should be around 15.000 m2. Should this be understood as cubic meters, m3, and not square meters, since you relate it to volume?

On page 17 of the Competition program and requirements, the typographical error indicates m2 instead of m3, that is, 15,000 refers to cubic meters, not square meters.

With reference to the Notebook, is there a maximum number of pages?

No.

2.3.4. GRAPHIC ATTACHMENTS (Note: Graphic attachments are submitted as files, not as exhibition posters) Can we still put some renderings on the two exhibition posters?

Yes. Participants are free to design the second exhibition poster in a way they think would be the best representation of the solution offered. The poster must be submitted in 150 PPI resolution, in only one graphic layer (“layer”) and in CMYK color system. The code should be written on the poster. This attachment must also be anonymous.

3.1. SUBMISSION OF COMPETITION PROPOSALS ′animation′ (eg AB12345_animation). May I know if the final is 12345AB_animation or AB12345_animation?

3D animation can be delivered separately with the same code tag with the addition of the word “animation”. When submitting a proposal, a participant defines a code by entering a code that marks the entire proposal in the field “Your code”. The participant submits animation under the same code with addition of the word “animation”.

By regular mail without return receipt with the appropriate number of postage stamps (depending on the country of the sender); If I am in Japan. Do I need to provide the stamps to you or just let you know that the Email address or postal address are alright?

In addition to the digital submission of the proposal, the applicant shall send by regular mail, not by Email, a sealed envelope with the label “AUTHOR” marked by the code of the proposal on the back side of the envelope. The envelope is to be sent to the following address: Grad Banja Luka, City Administration, Department of Spatial Planning, Trg srpskih vladara 1, 78000 Banja Luka, Republika Srpska, Bosnia and Herzegovina with a note “ DO NOT OPEN – JN 03-404-659/19, “INTERNATIONAL OPEN PUBLIC COMPETITION FOR THE CONCEPTUAL DESIGN FOR THE MULTIFUNCTIONAL HALL / CONGRESS CENTER IN BANJA LUKA”.

Name of the author must not be on the envelope to avoid violation of anonymity.

Statement by the author/person authorized for representation on the fulfillment of the competition requirements specified under Chapter 4). With their signature they confirm the authorship of the competition proposal, and that they are authorized to submit it, and that they have the right to participate under the terms of the competition. We need to provide the signatures in the Microsoft Word File right?

The statement should be printed and signed and sent in an envelope with everything else defined on page 8 of the Competition announcement.

Can we expand object at the floors above ground beyond the boundaries of the plot?

No.

Can we make a pedestrian bridge towards Mladen Stojanovic Park?

Yes.

Does the administration section has to be separate as a spatial segment, or is it acceptable that within the chosen solution it is a part of the separate units, ie that office premises related to concert, theater, philharmonic and congress activities and administrations should not be in one place?

Participants have freedom of defining the concept of using individual units from an economical and rational aspect with respect to proper dimensions for the maximum number of users.

On page 21 of the program, the section describing the administration section states that office spaces for the concert activity, theater, philharmonic and congress center are expected. Does the Concert and Congress Center have separate administrative parts?

Yes, they do. Participants have freedom of defining the concept of using individual spaces from an economical and rational aspect with respect to proper dimensions for the maximum number of users.

What should be the size of a television studio for interviews with supporting direction premises and ancillary rooms? Does the parameter of 2.0 m2 per user apply to the press room or to the total space?

Dimension of a television studio for interviews should be for max. 10 users. The parameter of 2.0 m2 per user applies to each unit of press center (TV studio, press room, directing, …)

Is it possible for a restaurant kitchen with all its including premises to be central or it has to be a separate one for each thematic unit of the listed restaurants?

Participants have freedom of defining the concept of using individual spaces from an economical and rational aspect with respect to proper dimensions for the maximum number of users.

Is there additional information for the geothermal energy in the surrounding area or for the given location

No.

Are there any special instructions for ″2.3.3. SMALL DIGITAL EXHIBITION Poster″, where the proposal code should be written on the poster and is the size defined?

SMALL POSTER FOR DIGITAL EXIBITION / in .jpg format, dimension of 1920×1440 pixels, horizontal layout, illustrations with resolution of 150 PPI. Applicants are free to choose one or more items they consider to be the most suitable for this purpose. The entry code should be written on the poster. This attachment must also be anonymous.

In Section 2.3.2 (p. 5) of the Competition announcement document ″Two exhibition posters″ with dimensions 50x100cm are required. However, in section 3.2. (p. 7) only one poster with dimensions 50x100cm is required. How many 50x100cm Posters should be submitted? If more than one, should they be submitted as separate .pdf files or combined within single .pdf file?

It should be submited “Two exhibition posters” with dimensions 70x100cm are required, as separate.pdf files.

In which format the 3D Animation should be submitted?

Any video format (ie .mp4, .mov)

National restaurant and ″Piazzetta″ of national cuisines are the same space of 200 seats or they are different ones (and have 400 places in total)?

They are different spaces with 400 places in total.

Are students eligible to participate in the competition?

Yes.

How can we register?

There is no need for registration. Applicants can download documentation at www.banjaluka.rs.ba/multifunkcionalna-dvorana  (en.banjaluka.rs.ba/multifunctional-hall). Submission code will create Applicants when they submit their competition proposals in digital format. Submission code is selected code of five Arabic numbers and two letters chosed for labeling proposal.

About LABEL_WITH_INFORMATIN_ABOUT_AUTHOR. There are DESIGN TEAM and ASSOCIATES. We can write down our name and can we write some description about our team?

LABEL_WITH_INFORMATIN_ABOUT_AUTHOR should contain only name of are DESIGN TEAM and ASSOCIATES.

The first poster of ″PLACE FOR LABEL″, that means the LABEL_WITH_INFORMATIN_ABOUT_AUTHOR?

At the first poster participants need to leave a blank space with dimensions of LABEL_WITH_INFORMATIN_ABOUT_AUTHOR. Neither graphic attachment to be submitted cannot have the author’s names indicated in order to maintain ANONYMITY. The filled lable shall be submitted in hard copy in a separate envelope by regular mail.

About the poster template. Is Situation 1:1000 means The Site Plan? Floor Basis means Floor Plan?

Yes.

About the poster template. What are 3D MODELS mean? They mean renderings or some diagrams?

3D MODELS means renderings.

Do the participants come up withier own respective submission code, or do the organizers provide us with one, if so then how to get this unique submission code?

Submission code will create Applicants when they submit their competition proposals in digital format. Submission code is selected code of five Arabic numbers and two letters chosed for labeling proposal.

Can you clarify the situation regarding the Central Restaurant, where you require 1000 seats at 250 tables with 4 seats at each table? Is it possible to combine 2 chairs with sofas or long benches?

Participants can arrange seating as they wish, but they need to provide 1000 seats.

Is a central restaurant only for classic offering? Or how many tables are needed for a classic offering, how many buffet tables? Need a cocktail bar too?

Offering of the Central Restaurant are described in detail on page 21 of the Competition Program and Requirements.

Please tell me the scale of CAD data which named ″spatial organization plan″?

Scale is 1:1000.

When you check the site with Google earth, it looks like the right side of Banja Luka city stadium is under construction. Is there a new facility planned here? And is there a new facility planned next to the site of this competition?

The location where the multifunction hall / congress center is planned to be built is surround by existing and planned traffic routes. a number of residential-commercial and commercial buildings are planned or under construction to the south, southwest, east and northeast, while in the west and north-west, the reconstruction of the city park with sports facilities is planned. More at http://www.banjaluka.rs.ba/wp-content/uploads/2017/12/045-.jpg

Do you agree that the rewards are inadequate given the task of Competition is very complex?

The submitted proposals will be awarded with price amounts defined in point 5 of the Competition Announcement.

Are the land acquisition and the ownership issues for the location in question resolved,and is it possible to obtain land ownership data (copy of cadastral plan and title deed)?

Questions not related to the Competition announcement and Competition program and requirements shall not be answered by the Competition Jury.

Why the textual part of the Spatial planning and technical requirements is not given?

On pages 11 to 14 of the Competition Program and Requirements, the Urban Parameters are defined,and they represent an excerpt from the textual section of the Spatial planning and technical requirements.

Is it possible to plan in the broader context that the Gunduliceva Street in the area concerning the Mladen Stojanovic Park should be in the form of an overpass, in order to allow pedestrian connection of the future hall and the park?

No.

The narrative part of the Competition program and requirements defines rather precisely the site construction model. Retaining the existing urban matrix with the construction of a freestanding facility within the plot, as well as height regulation with significant facilities (Building of Government of RS / Euroherc) clearly formulates the concept of a future facility. It will realistically be a pretty well-fed solitaire. Are you sure this is the correct approach for the competition and the right solution for the site in question? Will deviation from this concept be eliminating for the participants of the competition?

The evaluation criteria to be used by the Competition Jury to evaluate the submitted proposals are defined in point 5 of the Competition Announcement.

You said that the stage for the concert hall of 1500 seats is 250m2. Do you want a backstage for this hall of just a stage?

The basic content should be supported with auxiliary spaces, such as access hall, dressing rooms, toilets etc.

Could you please stipulate the maximum dimensions for trucks servicing the site?

Maximum dimensions for trucks servicing the site are 13,6 x 2,5 x 2,8 m.

Can I add 2 underground basement floors? One for building use and one for underground parking?

Yes.

Is the given size for the stage in the theater (150m²) the size of the entire stage or the size of the immediate ″visible″ scenery?

The size of the entire main stage is defined. Also two side and one back stages in the same size should be planned.

Is a diameter of 12m sufficient/too big/too small for the theater stage?

Expected diameter for theater stage is 11 to 15m.

Should theater/opera and the concert hall be treated as a completely separate entity, meaning that the facilities for choir, orchestra, conductor etc. have to be placed in each of them?

Participants have freedom of defining the concept of using individual units from an economical and rational aspect with respect to proper dimensions for the maximum number of users.

Do I understand correctly, that the announcer intends to continue/complete the project with the author of the first prize, but does not want to guarantee this?

The investor is not obliged to engage the author to design the planning and technical documentation. If necessary and if there is a mutual interest, the announcer may consult the authors of the awarded proposals during the further development of the project, and the authors will provide consultancy services as necessary.

What is the scale of floor basis in the graphic poster template? There are 3 boxes for floor basis in the template. But we have 6 or 8 floor plans. How can we put our plans in this case? What plans should be put?

Scale of floor basis is 1:500. Applicants are obliged to submit two exhibition posters so they have freedom to organize second poster as they wish. Applicants are also obliged to submit all graphic attachments defined in section 2.3.4 of Competition Announcement.

The Chamber halls on page 20 are assorted under ″4. Theater 700 Seats″, whereas the functional description of those rooms, saying they are intended to hold ″multi-theme conferences″, ties them to the conference/concert hall part. What is correct?

Participants have freedom of defining the concept of using and connecting individual units from an economical and rational aspect with respect to proper dimensions for the maximum number of users.

We are witnessing that ever since the new architectural forces have stepped on the scene of Banja Luka, the concept of construction of high-rise buildings has been promoted given this Competition, and for example, the recently adopted Regulatory Plan for the Central Area of the City of Banja Luka. Are you sure that this is the proper approach to the development of Banja Luka, given that we are in the ″corner″ of the Lijevče Field?

Questions not related to the Competition announcement and Competition program and requirements shall not be answered by the Competition Jury.

If congress hall, concert hall and a theater are three institutions to be housed in the new building. What is the fourth one?

The complex with multifunctional hall/congress center should satisfy the following purposes: concert, opera, ballet and theater, other cultural activities, administrative activity, commercial activity and Media Centre.

How will you resolve ownership of land since the plot is owned by the RS Ministry of Defense, which no longer exists, while according to the most recent decisions of the Constitutional Court, the ownership of land is unique jurisdiction of Bosnia and Herzegovina?

Questions not related to the Competition announcement and Competition program and requirements shall not be answered by the Competition Jury.

Is this a competition for architects, or competition for science fiction writers? Whoever designed the Competition program and requirements does not appear to have visited Banja Luka before, nor is he/she a planner or architect. This is too much contents on such a small site. It is simply unbelievable that you have planned this and even published a Competition without consulting anyone within architectural profession. You provide information in a descriptive way like it is for exercise in a secondary technical school. Shame on you. This seems very inconsiderate.

Questions not related to the Competition announcement and Competition program and requirements shall not be answered by the Competition Jury.

Is it possible to get a CAD plan of the greater urban development with the .jpg provided earlier? Also, is it possible to get a version of that plan translated to English?

Is it planned that the performances will be held at the same time in all three halls - from 1,500, 700 and 200 seats?

Yes.

What is the maximum number of members allowed per team?

The number of members of the authors’ team is not limited.

Is it a compound of buildings (concert hall, theatre, etc...) or one building for all the facilities (everything under one roof)?

It is one location (plot). Participants have freedom of defining the concept how to use the plot from economical and rational aspects and with respect to all institutions that need to be built at that location.

Could you confirm the size of the theatre hall at 3,500 cm? It seems small considering that it holds a bit less than half for the congress center seats and it is 1/4 of the volume?

Theater with a hall of about 700 seats should have a minimum of about 4.5 – 5.0 m3 (cubic meter) per visitor, or a minimum of 3500.0 m3 of volume.

I have a question about the Philharmonic Orchestra - can you give us more information on the types of activities organized there? Do users of this space need to directly access the congress center and theater, or will they only use the theater?

Instrument Maintenance Room should be organized in the Philharmonic’s premises as an ancillary space for users of the entire facility, within which the instruments of the musicians using the facility are repaired and maintained.

Could you provide the documents (or links) that you refer to in ″brosura_ENG.pdf″: 1) Page 10: ″Program Task for the Urban Plan Development ″; 2) Page 11: the ″Spatial Plan of the City of Banja Luka″, 3) Page 14: ″the graphic annex to the ″Spatial Organization Plan″?

Documentation under item 1) is not available, while item 2) is available in Serbian at the link: http://www.banjaluka.rs.ba/gradska-uprava/dokumenti-prostornog-uredjenja/, and under item 3) at the link http://www.banjaluka.rs.ba/wp-content/uploads/2020/02/spatial_organization.zip.

Does the volume of the 15,000 cc conference hall also include the stage? And does the volume of 3,500 cm of the auditorium contain spaces for the stages?

The volume of the halls does not include the stages.

May I know the approximate total area of the whole project, without parking?

The planned plot surface of the Multifunctional hall/congress center: 8.508,00 m2. Parameters based on the existing regulation documents:

  • Exploitation coefficient – 4,2
  • Lot coverage – 0,8
  • Above­ground gross floor area – 35.000,00 m2
  • Minimum of green area – 20%.

Is the parking area included in the above-ground gross floor area?

No.

How can I sent the documents of the competition I am from Algeria?

Applicants shall submit their competition proposals in digital format to the following link www.banjaluka.rs.ba/multifunkcionalna-dvorana  (en.banjaluka.rs.ba/multifunctional-hall), which shall not exceed 30MB.

How to receive the submission code?

Submission code will create Applicants when they submit their competition proposals in digital format. Submission code is selected code of five Arabic numbers and two letters chose for labeling proposal.

Concerning the orchestra pit of the 700 seat theatre, what is the expected number of musicians to perform in it?

A Symphony or Philharmonic Orchestra usually have around 80 participants.

Is there any significant meaning of the red-line drawings in the data of ″GEODETIC_SITE_PLAN_WITH_VERTICAL_DIMENSIONS_OF_THE_FACILITIES″?

A red line represent existing streets while red circle represent location of future Multifunctional/congress hall.

Can you provide us with fire protection regulations in English?

Fire protection regulations are available only in Serbian Cyrillic at link https://rzsm.org/tehprop/162-mup.

Can you please define the meaning of ″piazzetta″ and provide an example or at least more information?

A small piazza or a square. A space that allows gathering and socializing of a number of people.

Is it possible to plan the building outside the blue line in the layer D_zona gradjenja on the upper floors, to the outer plot boundary in the layer mln_regulacione linije?

No.

Define the meaning of ″nanotech″?

A nanotеch is a library space that offers digital versions of bibliographic units in addition to analog ones.

Is it necessary to foresee wardrobes, exercise rooms and instrument cabinets for guest groups within the theatre and concert hall program?

Participants have freedom of defining the concept of using individual units from an economical and rational aspect with respect to proper dimensions for the maximum number of users.

What is meant by communication rooms for musicians?

Communication space refers to the spaces that provides access for the musicians in the orchestra space below the stage, as well as the access to the stage.

Exactly for whome are soloist rooms intended?

For individual artists performing publicly within a planned facility.

How many musicians should an orchestra shell be provided for?

A Symphony or Philharmonic Orchestra usually have around 80 participants.

Is it planned to have performances happening at the same time in the theater and in the concert hall?

Yes.

Can one relatively sized kitchen serve two restaurants or should each restaurant have its own kitchen?

Participants have freedom of defining the concept of using individual units from an economical and rational aspect with respect to proper dimensions for the maximum number of users.

According to the planning document Revision of the Regulation Plan ″Centar-Aleja″, the intersection of Gunduliceva Street and Olimpijskih pobjednika Street is planned in the form of a roundabout, while in the graphic part of the spatial planning and technical requirements for International open public competition for the conceptual design of multifunctional hall/congress center in the city of Banja Luka, the same intersection is given as an ordinary ″T″ intersection. What is the right option? How is such a mismatch possible when both calls for proposals and preparation of the Plan are the responsibility of the same department in the City Administration?

The shape of the intersection is only an indication of a possible solution for the intersection of streets within the framework of the planned regulation, which is the same in both documents – the regulation plan and the spatial planning and technical requirements and is not related to the task of this Competition.

The zip folder should includes a Poster with dimensions of 50x100 according to the ′Competition Announcement′ folder 3.2. Is this Poster different from the two 100x70 Posters mentioned in 2.3.2.? So, the zip folder includes: 1- The Notebook A3, 2- Posters ( 2x100*70 plus 1x100*50), 3- Small Posters for Digital Show, 4- Graphic Attachments. Am I right?

The Zip folder should contain two 100×70 cm posters. There was a typing error in item 3.2. in the ‘Competition Announcement’.

Can I make some adjustments in the ground parking that you proposed? Can I add a new street as an access to the proposed building?

Yes. New access is not allowed from Olimpijskih Pobjednika Street.

What is the area required for the orchestra pit in the 700 seats theatre?

80-100 m2.

Do we have to create a 5- digit code for submission of proposals?

A 5-digit code is the same as unique code of five Arabic numbers and two letters as selected by the author to mark his/her proposal.

Can we have more time or days to do this competition? Because our team would like to try our best to do it.

Deadline for submission of competition proposal is 15 April 2020, until 23:59 hours (GMT +1).

Who are the members of the competition jury?

Members of Competition jury are stated in section 7 of Competition announcement.

Does the VIP box need to be physically separated from other seats, with glass or anything alike?

No.

Can you clarify what you meant when describing the 700-seat theater stage? It seems to me that there are four separate stages that cannot be used at the same time but can be rotated. Is it because it is easier to set the scene or for some other reason?

It is a single stage consisting of a main stage and three auxiliaries, which enable the principle of classical stage setting.

Please can you provide information regarding the size of the exhibition gallery or at least the number of persons anticipated?

Participants have freedom of defining the size of exhibition gallery depending on the concept of the object.

Can we build pedestrian bridges from the proposed competition site to the neighboring empty plots on the other side (the park, the stadium, etc.)?

Yes.

Will the first-prize winner sign the architectural design contract with the client?

The investor is not obliged to engage the author to design the planning and technical documentation. If necessary and if there is a mutual interest, the announcer may consult the authors of the awarded proposals during the further development of the project, and the authors will provide consultancy services as necessary.

Does the ″deadline for sending the envelope be 15.04.2020″ mean that international participants can send the envelope on 15.04.2020, or that the envelope must arrive by 15.04.2020. to your address.

It means that participants can send the envelope on 15 April 2020.

Please explain if we have to send you the application materials later or can we only send them by mail.

Competition proposal is submitted in a folded/compressed folder to the link www.banjaluka.rs.ba/multifunkcionalna-dvorana  (en.banjaluka.rs.ba/multifunctional-hall). Authors of the awarded and praised proposals shall submit their proposals in the format of the software tools in which they were originally designed after the publication of the results (first of all, vector drawings with original graphic layers, preferably in .dwg format) after they recive announcement of award.

The Congress Centre follows the shoe box format. What about the theatre hall? Should it be a shoebox or can we go with any other format?

The geometry of the theater hall should provide a good view of the scene as well as good acoustics of the hall.

Do you agree that this is another election lay and this facility will never be realized?

Questions not related to the Competition announcement and Competition program and requirements shall not be answered by the Competition Jury.

What is the square footage required for the showroom? Permanent setting, temporary setting?

Participants have freedom of defining the size of exhibition gallery depending on the concept of the object.

What does it mean ″the hall must be drawn away from the façade″?

In order to achieve the required criterion of ambient noise in a concert hall, it is recommended that the perimeter walls of the hall should not be in contact with the “noisy” spaces.

What does it mean ″large cross-section ventilation channels″?

The facility should provide enough space for engine room for the ventilation and air-conditioning systems to meet the highest quality standards for a concert hall.

Can you explain ″a room in a position sufficiently far from the engine room with air-conditioning chambers and other machinery″?

In order to achieve the required criterion regarding ambient noise in a concert hall, it is recommended that the perimeter walls of the hall should not be in contact with the “noisy” spaces.

What is the budget and design fee for this project?

Prizes are defined in Chapter 6 of the Competition Announcement.

What is meant by a decor warehouse?

A decor warehouse means the space for keeping the scenery and elements needed to stage the scene.

Is it necessary to provide parking space for buses and if so for how many?

It is necessary to provide access for buses that will cover the needs of visiting troops as well as group visits.

Is it allowed to make changes to the organization of the east parking lot?

Yes.

We have CAD graphic attachment, where the main intersection is solved in the classical way and the graphic attachment in PDF, showing that there is a roundabout in the same place. Which graphic attachment should be considered?

The shape of the intersection is only an indication of a possible solution for the intersection of streets within the framework of the planned regulation, which is the same in both documents – the regulation plan and the spatial planning and technical requirements – thus it is not related to the task of this Competition.

Is it possible to remove or move trees in the foreseen green alleys?

Planned green alleys can be reorganized, but each removal of the existing ones need to be replaced on the site.

What are the ″check rooms″ in the theater program?

“Check rooms” is the room/space used by the audience during the breaks of performances.

What is the square footage of the machine rooms (heating, air conditioning, water, electrical installations and ventilation)?

Participants have freedom of defining the concept of using individual units from an economical and rational aspect with respect to proper dimensions for the maximum number of users.

What is the capacity (the size or the number of persons anticipated) of the exhibition gallery?

Participants have freedom of defining the size of exhibition gallery depending on the concept of the object.

Can you explain the parking space in details? How many cars are to be parked?

Participants have all information about parking space at Chapter 9 of Competition Program and Requirements.

What is lot occupancy rate? Is it lot coverage? And what is BGRP?

Lot occupancy rate represents a ratio between the area under the building and the lot area. BGRP is above­ground gross floor area.

Can you give more information about exhibition space? Number of visitors per permanent and occasional exhibitions?

Participants have freedom of defining the size of exhibition gallery depending on the concept of the object.

What type of heating system is foreseen for the structure if geothermal energy is excluded? Gas or something else?

District heating, electricity, solar panels, etc.

Please explain what the approximate number of 100 parking lots means to a total area of approximately 3,000.00 m2.

For the purpose of parking one vehicle, approximately 30 m2 is required, including the access surface.

100 parking lots in the total parking surface of about 3,000.00 m2. Does this mean parking space.?

For parking purposes, 100 vehicles need about 3000 m2.

Group sanitary facilities are sized based on the parameter of 1 toilet spots per 20 visitors or performers. Does this apply to the whole structure or only to the multifunctional hall?

For the whole structure.

Does participating in this competition presumes NATO membership?

Questions not related to the Competition announcement and Competition program and requirements shall not be answered by the Competition Jury.

What are the 3rd prizes of the competition?

One third prize in the amount of  EUR 7,500.00 is foreseen.

Can you clarify the number of parking lots?

The needs and concept of parking space are explained in Chapter 9 of the Competition program and Requirement.

Please explain what the approximate number of 100 parking spaces means, for a total area of approximately 3,000.00 m2.

For the purpose of parking one vehicle, approximately 30 m2 is required, including the access surface.

How can I get the Code?

Unique code of five Arabic numbers and two letters is selected by the author.

What is the soil type on the site?

The soil is gravel river bed of predominantly limestone composition.

Deadline for sending envelope is 15.04.2020. If I am in Japan, does it mean that I can post the envelope on 15.04.2020 by DHL and you will receive it on 20.04.2020. Or I need to deliver it on 10.04.2020 by DHL, so that you can receive it on 15.04.2020?

It means that participants can send the envelope on 15 April 2020.

Can an underground garage cross a construction line?

An underground garage can cross the construction line but cannot exceed the boundaries of the building lot.

To send documentation by mail, i.e. an envelope, you have two different answers, which one is correct? 1-By April 15th, the envelope should be sent with the documentation defined in Chapter 3.2. Competition Announcement. 2- It means that participants can send the envelope on 15 April 2020?

It means that participants can send the envelope on 15 April 2020.

Do I need to register to participate at the Competition?

No.

How can I get a code for my presentation?

Participants choose code by themselves.

I have identified at the intersection of the Bulevara Olimpijskih and Gundulića Street, two different types of planned street intersections. I have found in the answers,Planning file with a roundabout intersection but in the tender documentation the intersection is linear, which is the correct version? I ask because the roundabout gives more space for pedestrians?

The shape of the intersection is only an indication of a possible solution for the intersection of streets within the framework of the planned regulation, which is the same in both documents – the regulation plan and the spatial planning and technical requirements – and is not related to the task of this Competition.

Do the translators booths need to have a direct view of the main hall?

Yes.

Does the VIP Presidential Dining Lounge have to be part of one of the restaurants or can it be separate and operated by the Catering system?

Participants have freedom of defining the concept of using individual units from an economical and rational aspect with respect to proper dimensions for the maximum number of users.

Can you clarify: Graphic attachments are submitted as files and not as formed posters? So, each base is a single pdf file? Each render as jpg.? PDfs should have a code and text? It′s already poster formation?

Participants have freedom of presenting a proposal, with the obligation to download all  graphic attachments listed in Chapter 2.3.4 of the Competition Аnnouncement and they will not be printed for the exhibition. Two posters defined in Chapter 2.3.2 will be printed for the exhibition.

Do we have to follow the scales as stated in 2.3.4.of the Graphic Attachments? Our floor plans (floor bases) do not fit into A3 size of the Notebook in scale 1:250.

Scales for Graphic Attachments stated in Chapter 2.3.4. are mandatory. Notebook A3 contains all graphic attachments (defined in Chapter 2.3.4.) reduced to A3 format.

The area which should be drawn is the same which has been indicated in the circle or is that in that limited area in 3-3-1 SPATIAL ORGANISATION file?

It is the area indicated at the file 3-3-1 SPATIAL ORGANISATION.

In this project hotel part must be drawn?

No.

About 700 seats theater. You mentioned main stage requires 150m2 on the booklet and you also answered that orchestra pit requires 80m2~100m2. Isn′t the orchestra pit too big? Normally, 1/4~1/5 of stage is enough for it?

Orchestra pit is dimensioned for 60 musicians.

About the answers of the 700 seats theatre above, you′ve mentioned that the expected number of musicians are around 80 participants. But the latest answer shows that the orchestra pit is dimensioned for 60 musicians. Which one is correct?

Orchestra pit is dimensioned for at least 60 musicians, but expected number of musicians are around 80.

1. What is the difference between the site plan and the compositional plan mentioned in the document ′′2.3.4. GRAPHIC ATTACHMENTS′′? 1. Also in the same part of the document, is the ′′characteristic views of the multifunctional/congress center with neighborhood at view line′′ means the elevation of the building?

  1. Compositional plan means situation plan with ground floor base, and situation shows roof base of building.
  2. Yes.

Is it possible to make an adjustment of the planned public green area in the data of 3_3_5_PLAN_OF_GREEN_AREA? Meanwhile, if it is changeable, is it possible to rearrange the layout of the parking area or make another approach toward the underground parking area?

Yes.

Can we build a pedestrian passage/bridge toward the Mladen Stojanovic Park and City Stadium?

Yes.

Could you please tell me the size of the small concert hall?

Participants have freedom of defining the size of individual spaces from an economical and rational aspect with respect to proper dimensions for the maximum number of 200 users.

Is it possible to adjust the scale to A3 format, since the base of the structure cannot be displayed in scale 1: 250, but e.g. at a scale of 1: 500?

Scales for Graphic Attachments stated in Chapter 2.3.4. are mandatory. Notebook A3 contains all graphic attachments (defined in Chapter 2.3.4.) reduced to A3 format.

The location inside the construction lines cannot fit the A3 format at a scale of 1: 250? Is it possible to modify it to 1: 300 or another scale?

Scales for Graphic Attachments stated in Chapter 2.3.4. are mandatory. Notebook A3 contains all graphic attachments (defined in Chapter 2.3.4.) reduced to A3 format.

The size of our files is nearly 150 MB without animation. In addition, we have an animation file of 180 MB. 1- Can we send 5 files of 30 MB with the same code? 2- Can we send, in the same, the animation as 6 files of 30 MB with the same code?

Applicants shall submit their competition proposals in digital format to the one of the Competition links, which shall not exceed 30MB. 3D animation can be delivered separately with the same code tag with the addition of the word ‘animation’ (eg AB12345_animation), which also should not exceed 30MB.

You wrote that together with 700-seat theater, there are lecture halls and meeting rooms for 20-100 users. Are these halls only for musicians and practitioners? Or are they for performances? I suggest you use the rehearsal rooms as meeting rooms.

Rooms for 20 to 100 users are chamber halls that are intended for the public, and in addition that space is intended for holding lectures, gatherings and meetings.

Is it allowed to draw an underground parking under the theater? How many parking floors are allowed?

Participants are allowed to anticipate parking space under the entire lot, and the number of floors is not limited.

As described in the requirements related to the Exhibition Poster under item 2.3.2, in the poster 1, the floor bases are supposed to be in the scale 1:250, however, the space allocated in the template is not sufficient to cover the plot at that scale. Does that mean the floor bases come at a larger scale, to fit into the required template size?

The template represents the layout of the requested data, which could be scaled up to the needed level. The exibition poster must not exceed 70×100 cm.

Would you consider a postponement of the submission deadline due to the logistic problems related to corona virus in the European countries?

No.

Can architectural and/or consulting engineering teams join more than one teams?

No.

Can the piazetta be a part of the internal space i.e. within the main building?

Yes.

Will buses drop off their tour groups or performers and then park off the site on another place until required for collection - i.e. buses will not park on the site?

Yes.

Is it possible to set access (pedestrian entrance, garage entrance, etc.) from the parking lot on the northeast and east side or should it remain completely unchanged?

It is possible.

Is the purpose of chamber hall a place for congress/ meeting or a place for public gatherings?

Chamber halls should primarily serve as a place for music performing in front of a small auditorium, and other activities that can be organized are additional.

The location inside the building lines cannot fit the A3 format at a scale of 1: 250? Is it possible to modify to 1: 300 or some other scale? ″Scales for Graphic Attachments stated in Chapter 2.3.4. are mandatory. Notebook A3 contains all graphic attachments (defined in Chapter 2.3.4.) reduced to A3 format..″ Does this mean that a scale of 1: 250 is required or that the scale itself is mandatory?

Scales for Graphic Attachments stated in Chapter 2.3.4. are mandatory. Notebook A3 contains all graphic attachments reduced to A3 format.

If we send the envelope on April 15 to Bosnia and Herzegovina, it will arrive around April 20th, because of the shipping time. So, what I want to know is if the envelope can arrive after April 15th, should I notify y about that, or the envelope needs to be there by April 15th ?

The envelope must be sent no later than 04/15/2020 regardless of when it will arrive and no notification of submission is required in order not to violate anonymity of participants.

Could you please clarify the main purpose of the small concert hall? Do the stages (included main and side/ back stage) need a specific size?

This space makes the concert offer more efficient and flexible. It is intended for holding chamber music concerts and monodrama, as well as various types of recitals and performances. Size of stages should be defined by participants.

Is an orchestra pit needed in the congress-concert hall?

No.

Regarding the theater hall, isn′t a 700-seat hall it too small for opera performance? According to the basic size of a concert hall, operas used to be performed in a hall with at least 1500 seats. Besides, is the orchestra pit included in the total cubic meter of 3500 m3?

The size of the hall is defined on the basis of the estimated number of visitors for this type of performances. The cubic meter of orchestra pit is not included in the total cubic meter of the hall.

Could you please clarify the difference between Decor workshop & Decor Warehouse (500m2) as you described the function of the Decor workshop in the previous Q&A as a ″space for keeping the scenery and elements needed to stage″? Could you tell us approximate required square meter for the Decor Workshop?

The décor workshop and decor warehouse are usually located in the same space since it is used for depositing and the latter fo decor repair. The approximate required square meter is given for both purposes.

I have a question about ″Tract with several chamber halls″. Are these space must be related or close to the Theatre hall? It seems like there is no relations between them. Also, could you please clarify the meaning of the last sentence about chamber halls, „They do not have special auxiliary facilities but rely on the main the space.″?

Participants have freedom of defining the concept of using individual units from an economical and rational aspect with respect to proper dimensions for the maximum number of users. Chamber hall users shared auxiliary facilities within the building (wardrobes, toilets, cafes, …)

The part of the brochure concerning the Theater mentions the group wardrobes of the performers by categories: choir, ballet, opera and drama. We are curious about the number of artists in each of these categories.

Participants have freedom of defining the concept of using individual units from an economical and rational aspect. The number of artists will depend on the production of the play, with a minimum of 30 artists expected for each category separately.

Audio-visual room with library in the Philharmonic workspace is intended only for employees of the Philharmonic or is open to the public.

It is open to the public.

Do philharmonic workplaces (e.g. rehearsal and training rooms, recording studio) need natural lighting? Because they usually work in naturally not illuminated spaces.

No.

Rehearsal rooms in Theater, what size is needed for a small one, and what size is for a large auditorium? Do both ballet and choir have to have separate halls or can they use the same?

Participants have freedom of defining the concept of using individual units from an economical and rational aspect with respect to proper dimensions for the maximum number of users.

With regard to the rehearsal rooms in Theater, what size is needed for a small one, and what size is for a large auditorium? Do both ballet and choir need to have separate halls or can they use the same?

Participants have freedom of defining the concept of using individual units from an economical and rational aspect with respect to proper dimensions for the maximum number of users.

If there is an idea to create a financial center and a stock exchange within the administrative part, should we anticipate additional facilities for them other than the mentioned offices?

This function is optional and the concept of use and the additional facilities should be designed from a cost-effective and rational perspective with proper sizing with respect to the maximum number of users.

In the provided document ‘COMPETITION ANNOUNCEMENT’ there is something confusing in 2.3.2 TWO EXIBITION POSTERS. It is about the format (pdf) of the layout (100x70cm) and the obligation to use the provided Graphic template. But this template does not specify the scale of each drawing. The scale of floor plans and cross sections, should be at least 1:500 to fit in the specified frame, is that an acceptable scale?

Yes.

In the provided document ‘COMPETITION ANNOUNCEMENT’ 2.3.1 NOTEBOOK with textual and graphic attachments, it is specified that all graphic attachments (as defined in Chapter 2.3.4.) should be included in A3 format. Chapter 2.3.4 says that general floor plans should be at 1:250; but the building plans at 1:250 do not fit in an A3 layout. What should we do?

Participants are obligated to submit all graphic attachments defined in Chapter 2.3.4 in the required scale, and within the notebook with textual and graphic attachments of they need to be downsized to A3 format.

Is there a separate space only for adult artists? Or is it necessary to make place for children? Full-time theatrical or music study or a place where parents can leave chidren for few hours?

Participants have freedom of defining the concept of using individual units from an economical and rational aspect with respect to proper dimensions for the maximum number of users.

What is the purpose of the shallow galleries in the multi-purpose hall? And do galleries need to be planned in several specific rooms or could be open to the public?

Shallow galleries in the multifunctional hall have a function of balconies within the hall and form an integral part of the hall volume, i.e. they are open to the public.

Did you mean musicians′ locker rooms or cafeterias in music communication spaces? In addition, how do we estimate how many musicians need to be in a concert hall?

Communication space refers to spaces that provide access to musicians to the orchestra space below the theater, as well as access to the stage. The number of artists will depend on the production of the play, with a minimum of 30 artists expected for each category (choir, ballet, opera and drama).

The administration premises listed in the ″Philharmonic Workspace″ are the same as the management offices of the Philharmonia or additional space is still required?

Management offices are the same as Administration section of Philharmonia.

If a foreign firm wins the competition will it be able to choose a local company to work with. What are the planned activities related to the project implementation?

The investor is not obliged to engage the author to design the planning and technical documentation. If necessary and if there is a mutual interest, the announcer may consult the authors of the awarded proposals during the further development of the project, and the authors will provide consultancy services as necessary.

In your project assignment, you state that the chamber halls are intended exclusively for lectures and meetings, and in your answers you state that they are solely for performing soloists? Is there a need for natural lighting in this halls? If they are exclusively for lectures then they should have natural lighting, and if they are exclusively for performances then no? I ask for a specific answer, no ″participants are left to choose ...″

The primary function of camera halls is to perform smaller performances, with additional function for lectures and gatherings, so these halls do not have to have natural lighting.

Are there any intentions to delay the competition submission deadline due to the pandemic spread of COVID-19?

The new deadline for submission of competition entries is May 21, 2020 by 23:59 (GMT +1), whereas all other conditions remain unchanged. Questions and requests for additional information or clarification can be found at the following links: banjaluka.rs.ba/multifunkcionalna-dvorana (en.banjaluka.rs.ba/multifunctional-hall).

Is it possible to modify the parking lot on the north and east sides of the lot to free the space for vehicle and other access to the location (e.g. access to the garage)?

Yes.

The defined plot with the required boundaries of the regulation and construction lines cannot be displayed in a 1: 250 ratio on A3 paper. Therefore, this technical criterion cannot be met.

The plot should not be displayed in A3 format at a scale of 1: 250, but should be reduced to a scale of 1: 250 in A3 format for a notebook.

Can I include a hostel for three person nearby media center? (separate entrance from the street) It would be for scientists and others, whose work is related to media archives or organization of exhibitions. Practice shows that this is useful.

The primary function of the facility is defined by the competition program. Any contents that intend to supplement this purpose is permitted.

Could you please clarify the meaning of chamber hall? Is it similar with meeting room? And is it for public or the performers?

Chamber halls should primarily serve as a place for music performing in front of a small auditorium, and other activities that can be organized are additional.

I wonder how can you identify the authors of the digitally submitted proposals if no identification label is requested to be sent as opposed to the printed submission?

The competition is ANONYMOUS and the envelope containing information about the author / s of the proposal will be opened only after the Competition Jury decides on the awards.

Should the two sections on the poster be two vertical sections (longitudinal and cross-section) or can there be two parallel sections (two longitudinal sections)?

The authors should choose two characteristic sections that will allow a clearer understanding of the concept of the structure.

With regard to the Press Centre, we would like to know more about the number of boxes needed for the reporters. And what do you mean by 2 m2 per user? The total surface of the press center is 200 m2? Or 2 m2 per reporter?

The number of boxes needed for reporters is minimum 5. The press center hall has 100 seats and is dimensioned with 2m2 per user.

If the dimensions of our proposal in some segments exceed the construction zone, is the proposal automatically rejected and expelled from the competition?

Mandatory conditions, as well as recommendations, are defined by the program basis, program guidelines and elements defined under the documentation basis.

How many spots for unloading of trucks with decor need to be provided on the site? Will 2 trucks parked at the same time be sufficient? Or what is the minimum expected number?

Two trucks with decor are expected at a same time at the site.

As answered earlier: ″the underground garage can cross the construction line but cannot exceed the boundaries of the building lot″. Do you mean ″construction line″ = building line (appendix 09) and ″boundary of the building lot″ = regulation line (ap.09)? Or do you mean the whole building lot no. 1636/45 (then we could exceed the area P1 (8517m2) shown as the area of the building site area in appendix 10, and build under the P2 area =planned public -parking space?

The boundary of the building lot is equal to the regulation line and the underground garage can have an area of ​​8517 m2.

Is there an image with clear plot dimensions?

The dimensions and shape of the plot are accurately shown in the graphical annexes 3_3_SPATIAL_PLANNING_AND_TECHNICAL_REQUIREMENTS_EXCERPT at .dwg format.

Does the deadline for submission of proposals also change the deadline for registration?

Yes.

Can you clarify if the administration part is intended for the four institutions? Or will each institution have its own administrative part? Will I have 4 administrative units in the facility?

The future compaund will have four institutions and each of them should have its own administrative part.

“6. Characteristic views of the multifunctional hall/congress center with neigbhourd (ambient and buildings) at view line”, does this mean ″elevations″?

Yes.

I have a question about “3.2. LABELING COMPETITION PROPOSALS ”. It says ″Pages need to be marked with the ordinal numbers in the lower right corner.”, but does ″the ordinal numbers″ mean page numbers?

Yes.

I have a question about the size of posters. In”2.3.2. TWO EXIBITION POSTERS ”, it says “in dimension of 100x70 cm.” However, in “3.2. LABELING COMPETITION PROPOSALS ”, it says “・POSTER for the exhibition with dimensions of 50x100 cm.” Which size is true?

100×70 cm

I have a question about the “NOTEBOOK with dimensions of 42x29.7cm (A3), horizontally oriented, with textual and graphic attachments, in .pdf format“. The scale of graphic attachments especially floor plans and cross sections, should be at least 1:300 to fit the A3 size, is that an acceptable scale?

Yes.

s there a cad file of p13 plan diagram of brosura_Eng PDF file?

File is 3_3_1_SPATIAL_ORGANISATION in folder 3_3_SPATIAL_PLANNING_AND_TECHNICAL_REQUIREMENTS_EXCERPT of Competition documentation.

Is it acceptable for a small concert hall to be the same as a large one, but on a smaller scale, with smaller furniture, or do we have to design a small hall as well?

Participants have obligation to design all premises as defined by the Competition Program and Requirements.

Can you give the expected area in m2, which should be intended for the proposed financial center and the stock exchange of Republika Srpska?

The mandatory contents are defined on pages 16 and 17 of the Competition Program and Conditions. Participants can define the space for the financial center and the stock market of the Republika Srpska as separate content standardized parameter 2 m2 per user.

What does it mean ″organize the building so that the hall can be dilated from the rest of the building″?

It means that the space of the hall should be structurally separated from the rest of the building due to the possible transmission of sound and vibration.

Could you clarify the required facilities for the Press Center? What do you exactly mean with ″boxes for reporters″ and ″auxiliary facilities″? There is a previous answer referring a television studio, press room, directing room, etc., which is rather confusing. Please, specify or list up the facilities and size of activities you expect.

The “boxes for reporters” are workspaces for journalists or in more detail space where it is possible to organize a work desk with a chair, used by reporters for their work. The facilities planned in the press center are: press center hall with 100 seats, boxes for reporters, television studio for interviews, directing, makeup and dressing room, office of management, sanitary groups. 

Can registered architects from Asia, South Asia or Australia can participate this competition?

Yes. 

Can green walkway terraces be included in the minimum green area of 20%?

Yes. 

You said that the two exhibition posters should be submitted as two separate PDF files. How should the files be named? As ″Poster 1″ and ″Poster 2″ ?

Yes. 

With regard to the 4th Theater Hall, the program states ″it is impossible to combine it spatially with other venues of the Center″. Does this mean that the spaces in the back of the theater room need to be completely isolated or can they share spaces that connect them to other premises? • Also, it says, the theatre must be able to reduce its seat number from 700 to 500. Is it allowed to use orchestra pit as extra space for seating when it′s not in use? For example, the seat number of event without orchestra pit will be 700, but less seats when orchestra pit is in use.

  • In the proposal it is necessary to design the organization of the contents of the facility in the way that enables continuous rehearsals of the domestic and visiting troupes without interfering with other users of the facility.
  • The orchestra pit cannot be used as additional seating space. 

Green areas should be 20 %. I am moving trees, enlarging and changing existing lawns (both within the parking lot and along the road). Can I count all these changes in 20%?

Green spaces are counted within the lot and may also be part of green roofs.

Are teams allowed to submit more than one entry?

No.

‘COMPETITION ANNOUNCEMENT’ 2.3.1 NOTEBOOK with textual and graphic attachments, it is specified that all graphic attachments (as defined in Chapter 2.3.4.) should be included in A3 format. Аre there any limits to the number of A3 pages in the notebook?

No.

Can VIP entrance from the basement parking lot be used for secured entrance for employees? Or do we need to organize a special entrance for VIP only?

The VIP entrance must be separated from the entrance for other visitors to the facility.

Can impassable green roofs account for 20% of the required greenery within the plot?

Yes.

How large the truck is?

13,6 x 2,5 x 2,8 m

Will the code be formulated by the participants themselves during the time of submission?

Yes.

In graphic attachments, 2.3.4. item #2, what does compositional plan mean? Does it mean building plans?

Compositional plan means situation plan with ground floor base, and situation shows roof base of building

In graphic attachment #5, you said at cross section line, where is cross section line? Is it given? #6,what does characteristic views mean? Does it mean elevation or eye-level 3d view? And what do you mean by view line?

#5 position of cross section line is defined by participants.
#6 characteristic view means elevation.

Regarding to the exploitation coefficient... is it acceptable if the ratio is for example 2 (less than 4.2)? Is there any specific range for this calculation? And the green area percentage is calculated as 20 per cent from the whole area of the site or from the total area of the built complex?

Exploitation coefficient is max 4,2, so it can be lower.
Percentage of green area is calculated from the area of lot.

Regarding to your previous answer ″It means that the space of the hall should be structurally separated from the rest of the building due to the possible transmission of sound and vibration.″ Do you mean by this, that the hall should be in a different separate mass than the rest of the complex and functions? Or it was meant that it should be separate from a structural wise only?

It should be separate from a structural wise only.

What does compositional plan mean?

Compositional plan means situation plan with ground floor base.

Is it necessary to create a table with net and gross areas?

Yes. Net and gross areas give by assigned segments.

Is it possible for the organizers of the competition to cancel the submission by regular mail since I expect my country to declare a quarantine due to the Covid pandemic 19. Can the submission be by email only?

Since the competition is anonymous only the envelope is submitted by regular mail.

Is it possible to make additional graphic annexes that we believe it would contribute to a better understanding of the project, in addition to those stated in the invitation?

Yes.

Is it allowed to create a Bus Stop along the Olympic winners Blvd?

No.

I saw the image link of the master plan for the buildings and roads around the competition site, which, according to Google maps, are under construction. Can I show these structures in the 3D display and animation based on the master plan?

Yes.

I have a question about the “NOTEBOOK with dimensions of 42x29.7cm (A3), horizontally oriented, with textual and graphic attachments, in .pdf format“. The scale of graphic attachments especially Ground floor with the land, should be at least 1:400 to fit the A3 size, is that an acceptable scale?

Yes.

Due to our concept, our building is too high, and cross section should be on A3, at least 1:700 is that acceptable scale?

Yes.

Where can we find the link for the pictures of the plan that shows the layout of the structures and roads around the competition location, which, according to google maps, are under construction?

Should all scales on A3 be equal?

No. All graphic attachments should be reduced to A3 format.

Is natural lighting required? Or can we illuminate the premises with artificial lighting?

Participants have freedom of defining the concept of using individual space as well as the mode of illumination.

Do rehearsal rooms need natural lighting?

Participants have freedom of defining the concept of using individual space as well as the mode of illumination.

Could you explain what the audio-visual room is?

Audio-visual room with library is the work space of the Philharmonic Orchestra, where the audio-visual material is reviewed.

Are we required to place the drawings within the given frames or do the frames serve as an indicator of the layout of the drawings? Namely, our renders do not have a vertical orientation like the indicated frames?

First poster should be submitted in resolution 150 PPI, in only one graphic layer and CMYK colour system. Applicants are obliged to use the prepared graphic template of the poster, as enclosed in the competition documentation with instructions on how to prepare it. Frames serve as an indicator of the layout and number of the drawings. With regard to the second poster, participants are free to design as they want.

What is an accompanist?

A person who practices with musicians their shares or roles.

Does the selected code have to be approved during registration before the works are sent and where can we register?

The code of the proposal is chosen by the authors and it is also the code when registering or downloading the proposal. There is no registration for participation in the competition. Every page of the Volume, posters and all graphic attachments should be marked with a unique code of five Arabic numbers and two letters selected by the author.

Can the text in the booklet exceed 1000 words?

Yes.

Can we rearrange the layout of the poster?

Applicants are obliged to use the prepared graphic template of the First poster, as enclosed in the competition documentation with instructions on how to prepare it. Graphic template of the poster is an integral part of the documentation that is delivered to the Applicants. Second poster participants are free to choose one or more items that they think best represent the proposition offered.

Can you confirm that the envelope with the data about our company must be SENT by May 21, 2020, and that it is acceptable that it is RECEIVED later?

Yes.

I have a question regarding graphic attachments. Do we have to send only A3 notebook with attachments or we need to provide A3 notebook + separated files with graphic attachments (ONE GRAPHIC ATTACHMENT=ONE PDF FILE). I can′t find clarification in the competition announcement?

Participants are required to submit a competition paper in digital format, and mandatory attachments are listed in Chapter 2.3.. Therefore, the participants are required to submit the following: NOTEBOOK with textual and graphic attachments, TWO EXIBITION POSTERS, SMALL POSTER FOR DIGITAL EXIBITION, ALL GRAPHIC ATTACHMENTS LISTED IN 2.3.4. IN DEFINED SCALES AS SEPARATE PDF FILE.

How can I submit my work, I didn′t get it from the pdf?

Applicants shall submit their competition proposals in digital format to the competition page www.banjaluka.rs.ba/multifunkcionalna-dvorana  (en.banjaluka.rs.ba/multifunctional-hall). All prepared mandatory graphic attachments must be converted to pdf.

Today, I have contacted DHL and ARAMEX branches in my city, and they told me that it is impossible to send an envelope without the name of the sender. In particular, we do not have an airport and we use airports in other countries, and they have high security standards, so they suggested that we put the names of relatives instead of the names of team members. My question is: What to do in this case?

For securing anonymity when sending an “AUTHOR” envelope by mail, participant have several options such as: by regular mail without return receipt with the appropriate number of postage stamps (depending on the country of the sender); opening a mail box to receive the return receipt; by sending via express mail service (DHL, Fed Ex,) with a note for anonymous sending (“AUTHOR” envelope inside the sending envelope, on which there is no indication of the AUTHOR code).
This means that you can put the “AUTHOR” envelope in the DHL envelope and send it. They will destroy the DHL envelope in our post office and send us only your “AUTHOR” envelope. It is important to write “AUTHOR” on the back of your work on the envelope. You can put any name you want on the DHL envelope because we, as a jury, will not see it.

Given the (Covid 19) situation, the borders of most countries are closed so the printed version cannot be delivered to Banja Luka. The only possibility is DHL and FedEx, but in that case, the identity of the sender must be revealed?

For securing anonymity when sending an “AUTHOR” envelope by mail, participant have several options such as: by regular mail without return receipt with the appropriate number of postage stamps (depending on the country of the sender); opening a mail box to receive the return receipt; via express mail service (DHL, Fed EX, …) with an anonymous note (envelope „AUTHOR“ inside the sending envelope with no Author uniqe code.
It means that You can put “AUTHOR” envelope in DHL envelope and send it. There is a people in our post office that will tear up DHL envelope and send us just Your “AUTHOR” envelope. It is important that You write the code of the proposal on the back side on “AUTHOR” envelope. On DHL envelope You can put any name You want since we, as a jury will not see it.

So we should write on the back of the envelope our unique code is that right?

The code must be written on the “AUTHOR” envelope inside the DHL envelope.

Do you collect registered post items from the post office or are they delivered to your address. How can you confirm receipt of the envelope?

Receipt of the envelope is confirmed in the post office if the shipment was sent with a return receipt.

How can we send our file, with which code?

With a unique code of five Arabic numbers and two letters selected by the author. The same one that is used to mark the proposal.

What did you mean by attachment 3D sheme of pedestrian, car and supply access to the complex? Since the scale is stated? Is it a 2 or 3D view? With or without scale?

3D traffic display means the display of the movement of internal (employees) and external users within the building, as well as the movement of pedestrian and car traffic around the building. The same should be shown in the required scale.

Are the graphic attachments under 2.3.4 must be reduced to a certain format or the list format for those attachments is not important?

The size of the graphic attachment format does not matter. Scale is required.

In the template form, what is the differences between code and place for label, the code we choose it, but what is the label?

The label is given as a separate graphic attachment – folder 5_LABEL_WITH_INFORMATIN_ABOUT_AUTHOR and it should be filled and delivered in the envelope “AUTHOR”. Applicants shall not fill in this space at the poster in any way in order not to violate the principle of anonymity.

I only find one word paper to fill in, what do you mean of ASSOCIATES, we are not a company, we are a freelance architect, and what do you mean of the word prize?

Only data on the author are filled in the table. If you did not have associates, leave the field blank, as well as the field of prizes, since the same will be filled in by the organizer after the jury decides on the prizes.

In the envelop, you write this sentence: A statement in which the author or the team agree upon the way of sharing the prize with payment details, can I know what do you mean of payment details?

Payment details means instructions that include the bank account number to which the prize payment will be made if the proposal is awarded.

It is impossible to send identification envelope via courier service as they are not operating due to total lockdown. Please provide an alternative way to submit the same.

Postal services operate during a total lockdown in all countries.

Is there a possibility to publish the codes of the received envelopes on the site, to make sure that the envelope has arrived?

Yes.

In the announcement of the competition, you stated that all legal and natural persons who meet the professional and other conditions defined by this competition, regardless of territorial affiliation, have the right to participate in the competition. Does this mean that architecture students can participate in the competition without a certified architect?

Yes.

We who sent an envelope with data by ordinary mail without a return receipt, can we somehow find out whether that envelope was received?

The codes of the received envelopes will be published on the competition website.

Are the graphic attachments numbered in the order as they are written in the Competition announcement and are all the attachments (including the posters) numbered? Is there a special numbering for the posters or does it continue with the attachments numbered before the posters?

Posters are not numbered, and other attachments are numbered in the order as written in the Competition announcement.

Which color system is applied to the small poster for the exhibition?

CMYK.

Does the maximum size of the file should be before zipping it or after?

After zipping.

Concerning the prize, can the winner receive the money via Western union or OMT and not through the bank?

Payment of prizes can only be through a bank.

Should the images of the project (Exterior and interior) be in jpg format or pdf?

Participants have freedom of defining format of the images of the project (jpg and pdf are allowed).

What is compositional plan?

Compositional plan means situation plan with ground floor base.

The Competition Announcement states that all documentation should have the code in 12 pt Arial font. However, the space dedicated to the code on the poster template is much larger. Should the code be larger on the posters?

Code on the posters can be larger.

The date of submission of the envelope with the AUTHOR′s data is May 21, isn′t it? Does that mean I shouldn’t send it after May 21st regardless of it arrives within 3 days or a week?

This means that May 21 is the last day to send the envelope no matter when it will be delivered.

Today I have sent the envelope via DHL, they said, it will arrive on May/26th, is that ok?

Yes.

Can graphic attachments be jpg files? Is it difficult to combine PDF documentation with attachments + attachments reduced to A3 to 30MB?

Required graphic attachments 2.3.4. must be in pdf format, while others can be in jpg.

Is the explanation of 1000 words stated in the notebook with text attachments a separate text with 1000 words or the total explanations distributed in files?

It is a separate text with 1000 words.

Is the submission of a hard copy a condition? Due to Covid-19, there are no print services available and our national postal service is limited?

Only documentation in the envelope “AUTHOR” is to be submitted in print.

Could you, please, help us with the ambiguity regarding the ″template″. Similar questions have been asked but it is still not clear to us whether the three empty spaces (three spaces not in the frames specified by the template) may be used as spaces for diagrams or similar presentation? Do you want us to never cross the line of the boxes specified in the template for the first poster? Maybe we shouldn’t go out of the box because your goal is to make every poster the same? In case we are allowed to cross the lines of the frame and the lines of the frame are ″only position orientation illustration″, can the 3D view be expanded below the frame of the code?

The template of the first poster is defined so that all posters are organized in the same way, and it is desirable that the authors adhere to the defined layout as much as possible. Three spaces are intended for 3D models. Second poster can be organized according to the free will of the author.

Please, tell us if you have a defined font size for the code? You left a 15cm wide frame on the template. Should we enlarge the text of code from edge to edge of the box?

The code on the posters can have a larger font.

Please explain to us how we will know that our project has been successfully uploaded to your server? You said you would put the project code sent in the “Submitted proposals” section on your website. We are interested in whether, after seeing e.g. our code is published, how can we be sure that you have received our .ZIP file, opened it successfully, and that all the files inside are correct and functional?

To check whether the work was successfully received, check the list on the site with the codes „Submitted proposals “, and if it is “damaged” it is listed on the same site in the section „Invalid proposals (submit it again) “.

There is no space envisaged for the contact information about the author, how will you contact the winners?

Contact information is submitted in the envelope “AUTHOR”.

If the proposal is sent on Thursday at 14:55, does that mean that it will be updated and visible on the site at 15:00, or do you have to wait until 22nd after 3:00 to see it?

On the last day, the submitted proposals will be updated every 2 hours.

I cannot upload file .rar with 28MB.

It needs to be in zip format.

Can the envelope be handed over to the Banja Luka in the administrative building directly without being sent by mail?

Yes.

What if we have sent the envelope a month ago about the 15th of April but do not see it here listed? Should we resend it again before May 21th, or already in case we win a place? Do you cull out some envelopes?

All received envelopes are published, if not listed, send it again.

If someone don’t have bank account how can he receive the prize?

Price can be paid exclusively to a bank account.

Can a notebook with descriptions be jpg? In what format is the textual explanation submitted, as pdf, doc, jpg?

The notebook can be in .jpg, and the format of the text description is chosen by the participant.

For the submission, NOTEBOOK includes the graphic attachment (ch.2.3.4.). But description says to submit Graphic attachment as additional separate item as well. Is this correct? Do we have to submit Graphic Attachment twice? (separate and included in the notebook)

Graphic attachments listed in chapter 2.3.4. are submitted separately in defined proportions, and reduced to A3 format in the NOTEBOOK.

What do you mean by 2.3.4 Graphic Attachment Note- ″Graphic attachments are submitted as files, not as exhibition posters″? Can we combine the graphic attachments into one PDF?

Graphic attachments listed in chapter 2.3.4. are submitted separately in defined proportions.

Is it allowed to send animation and posters together as one file?

Yes.

Can I send the compressed folders as .7z. It is a zipped folder called 7.zip by the software?

No, it has to be .zip.

I have submitted a proposal under the code 16709HH. In the compressed zip folder with separate folders, I named the Notebook and Graphics Attachment with the wrong file name. Both file names should be 16709HH. I put the correct code in the PDF in both folders, but only the folder name is wrong. Does the folder name matter? I sent the zip folder with the correct code. These are just two folders with the wrong code in the folder name. Do I need to reload?

It is not necessary to reload, it is important that .zip has the correct code name.

I uploaded the animation file but the other file is not uploaded giving me an error that the file is not uploaded. What should I do?

Try again after reading what the error is.

In what scale should the bases be on the exhibition poster?

The scale is determined by the participant depending on the available space.

Should be mailed hard copy of proposal before May 21, 2020?

No, just envelope “AUTHOR”.

We are a team from Spain and we trying to send the envelope through different ways (conventional post name, DHL and Fed ex...) but them all say that all post traffic to Bosnia is shut and it is impossible to deliver any envelope. Do you have any other way to send that envelope? Have you heard from other teams that may have the same trouble?

Postal traffic in Bosnia and Herzegovina is working all the time. Envelopes are delivered every day, as seen on the site.

DHL is not accepting to send the envelope without stating my name on the envelope.. What should I do in this case?

Place the “AUTHOR” envelope in the DHL envelope as it is discarded at the reception.

Are the graphic attachments named on poster 1 (given template)?

No.

Due to the current conditions Bosnia and Herzegovina regarding the Corona virus, my countries, Iran does not accept sending mail to Bosnia and Herzegovina. Has the letter sent, reviewed by the jury?

The jury opens the envelopes after the award decision.

Due to the current conditions Bosnia and Herzegovina regarding the Corona virus, my countries, Iran does not accept sending mail to Bosnia and Herzegovina. Has the letter sent, reviewed by the jury?

The jury opens the envelopes after the award decision.

Hi, I′m SENDING MY FILES and it′s told me that it′s not allowed but I follow all the instructions and the file size is less than 30 mega. can you help me, please

Please read error message. The file must be with zip extension and less then 20MB.

If we see our code in the submitted proposals, does that mean that the work has been reviewed if it contains all the necessary attachments and if there are any irregularities that could disqualify it?

The fulfillment of the conditions defined by the competition is determined by the jury after the opening of the proposals.

Please, is it possible to send the envelope next week? We will most likely upload tonight, and then we will not be able to send the envelope. Thanks a lot for the reply.

The deadline for sending the envelope is 21.05.2020.

Is it a problem if our font code is not ″Arial″ but ″Futura″?

Тhe method of labeling is defined in Chapter 3.2. Competition Announcement.

I forgot to number the pages in the notebook, and I have already sent the proposal. Do I have to redo it and send it again?

No.

We have a question, we submitted all documents successfully, we can see our code here, but when sending the envelope yesterday we forgot to write the code in the envelope on the back side and we only wrote “author”. Today in our country everything is closed. We put a new envelope in the letterbox, but it won’t be picked up until tomorrow .I guess this is not a problem... could you please confirm?

It is not a problem.

When is the deadline sending envelope? Our country does not send letters due to the corona virus.

Deadline is 21.05.2020.

We have some difficulties in Iran owing to international post condition and we′ve already sent our envelope but it will be delivered next week, is it ok?

Yes.

Due to coronavirus and the sanctions on TNT and DHL courier services in Iran we couldn′t post the mail, can we send it right now?

Yes.

We have sent the envelope as it was explained but we haven’t written the code on the exterior of the envelope. Today all the post offices are closed doe to ascension day,,...could we send it tomorrow again correctly?

It is not necessary.